A quorum must be present, whether physically or electronically, in order to conduct an official meeting.  A quorum shall consist of four (4) members of the Board of Education.


Meetings may be held in person or by means of communication equipment including, but not limited to, conference calls, video conferences, Internet chats or Internet message boards.


Meetings of the Board of Education shall be open to the public and the press unless closed as authorized by law.


All Board meetings shall be held at a place of sufficient size to accommodate the anticipated members of the public and at a time that is reasonably convenient.  In addition, reasonable efforts shall be made to make the meeting accessible to individuals with disabilities.  If any of these statutory requirements are not met, the nature of the cause for noncompliance for the meeting should also be stated in the Board minutes.


Recording open meetings by audiotape, videotape or other electronic means is allowed by law. However, the Board may establish guidelines regarding the manner in which such recordings are conducted to minimize disruption to the meeting.  Recording a closed meeting is prohibited unless permission has been granted by the Board by resolution.  By passing this policy the Board grants permission to the Board secretary to record closed meetings as necessary to fulfill his or her duties.


Meeting Notice


Public notice of all meetings shall be given in accordance with Board policy and law.


Regular Board Meetings


The Board of Education shall hold regular meetings throughout the year to transact such business as deemed necessary for the smooth operation of the school district.


The Board will hold its regular meeting on the ________ of each month at _______ (time) at _________ (location) unless otherwise specified in the publicized notice of the meeting.


Special Board Meetings


Special Board meetings may be held from time to time as circumstances may demand.  Special meetings of the Board may be held at a time fixed by the Board or on the call of the president.  A special meeting may also be called by at least four (4) members of the Board.  Each member shall be notified of the time, place and purpose of the meeting a reasonable amount of time in advance of the meeting.


Electronic Participation


The Board may allow members to participate in meetings by telephone or other electronic means. Board members may not simply vote electronically, but must be connected with the meeting throughout the discussion of business.  If a Board member electronically joins the meeting after an item of business has been opened, the remotely located member shall not participate until the next item of business is opened.


If the Board allows a member to participate electronically, the member will be considered present and will have his or her actual physical presence excused.  The member shall be counted present for purposes of convening a quorum.  The Board secretary will document it in the minutes when members participate in the meeting electronically.


Board members participating electronically cannot cast roll call votes unless a district emergency exists and a quorum of the Board is physically present.  If such an emergency exists, the nature of the district emergency shall be stated in the minutes.  Board members participating electronically may cast votes other than roll call votes.


Any Board member wishing to participate in a meeting electronically will notify the Board president and superintendent as early as possible.  The superintendent will arrange for the meeting to take place in a location with the appropriate equipment so that Board members participating in the meeting electronically may interact and the public may observe or hear the comments made.  The superintendent will take measures to verify the identity of any remotely located participants.


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Note:   The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.


Adopted:  12-10-07




Cross Refs:       KKB, Audio and Visual Recording


Legal Refs:       §§ 162.301, .303, .511, 610.010 – .028, RSMo.


Raymondville R-VII School District, Raymondville, Missouri



Portions © 2004 Missouri School Boards’ Association

For Office Use Only:  BDA-C.1C (7/04)